What does 18 require?

Whoever approves a commitment of relevant money, whether the accountable authority itself or an official, must make a written record of the approval promptly once it is given. An official acting under a delegation or authorisation must approve and record the commitment in line with any written requirements in the delegation instrument, any direction about using the power, and the accountable authority's instructions, including requirements about proper use and spending limits. The approver's general duties of care, diligence and proper purpose under the Act continue to apply. Finance guidance RMG 400 explains the practice.

Australia Public Governance, Performance and...

Other controls in Part 2-4 and Part 2-5: commitments, banking, borrowing, investment, indemnities, insurance, CCE grants, ministerial notices and receipts (sections 18 to 27) – Australia Public Governance, Performance and Accountability Rule 2014 (PGPA Rule)

18A Banking by CSC: CSC's banking agreements for Commonwealth-related amounts must provide for effective cash management and daily consolidation into the Official Public Account, interest must go to the OPA, and Finance must be told of account openings and closures
19 Banking received money: an official who receives bankable relevant money deposits it in a bank before the end of the next banking day, or within any period the responsible accountable authority's instructions prescribe
20-21 Money kept for payments and unbankable money: deal with bankable money kept for making payments, and with relevant money that cannot be banked, as the responsible accountable authority's instructions require
22B Indemnities and exemptions by corporate entities: never indemnify an official against penalties, bad-faith liabilities to third parties or liabilities to the entity, nor against legal costs in proceedings lost on those grounds or criminal convictions, and never exempt an official from liability to the entity
23 Insurance limits for corporate entities: never insure an official against liabilities, other than legal costs, from wilful breach of duty or from misuse of position or information under sections 27 and 28 of the Act
25B(2)-(5) CCE grants with ministerial approval, entity duties: prepare written grant guidelines with the required content, publish them on GrantConnect, keep other public information consistent with GrantConnect, and give the Minister a section 25C notice before any approval
25B(6)-(7) CCE grants, Minister's own duties: receive and consider the entity's notice before approval, record and declare any conflict of interest, and record reasons for approving a grant or for rejecting one the entity recommended
25C Content of advice to Ministers on CCE grants: state the grants are subject to Division 6A, the legal authority to approve, the Minister's reporting duties, the assessment process, the guidelines, merit and value-with-money assessments, applications sorted by criteria met, fundable applications and recommendations

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