Document Control Policy
A document control policy template defining version control, approval, distribution and retention of controlled documents, aligned to ISO 27001, SOC 2.
What's Included
1. Purpose & Scope
Objective and document classes controlled.
2. Creation & Approval
Who writes and who approves.
3. Version Control
Prevents two versions being in use at once.
4. Distribution & Access
Getting the current version to the right people.
5. Retention & Disposal
How long documents are kept.
6. Review
Cadence of review.
Frequently Asked Questions
What should a document control policy include?
A comprehensive document control policy should include purpose & scope, creation & approval, version control, distribution & access, and more. This template covers 6 key sections aligned to ISO 27001, SOC 2 requirements.
Which frameworks require a data governance policy?
Major frameworks requiring data governance policies include ISO 27001, SOC 2. This template maps directly to their control requirements, making it easier to demonstrate compliance across multiple standards.
How often should a document control policy be reviewed?
Best practice is to review your document control policy at least annually, or whenever significant changes occur in your organisation, technology environment, or regulatory landscape. Most frameworks including ISO 27001 and NIST CSF require documented policy review cycles.
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